FAQs

Collective Memory FAQs

  1. Who is this site for?
  2. What’s the point of adding entries?
  3. Can I upload/attach my formal evaluations?
  4. Can I upload photos or video?
  5. How can I change my profile picture?
  6. Can I go back and edit my entries?
  7. Help! I’ve forgotten my username and/or password!
  8. How long should an entry be?
  9. Can you delete entries?
  10. How do the widgets work?
  11. How long should a project run for before I contribute it to the Collective Memory?
  12. What if this project is a collaboration?
  13. Why do I need a log in?


1. Who is this site for?

This site is designed for people who create and run projects about the sciences – this could range from a lab open day to a science competition on a national scale; it’s about sharing what you learn from doing your projects and getting ideas from other users.


2. What’s the point of adding entries?

When running projects, everyone makes mistakes or would do something different if they had the chance – this is the space to share what worked really well (or what you’d improve next time around!) to help other science communicators. By all means just have a look around and pick up some great tips but if you’ve got anything you’d like to add please feel free to comment or (even better) sign up and add to the Collective Memory.

In addition, evaluation is as vital a part of your project as planning it – if you’ve not done much evaluation before, this is a great opportunity to get your feet wet or if you’re an evaluation expert, complement your existing techniques with this mini, easy-to-digest supplement. When next applying for funding, use your entries to show off your amazing evaluation skills and that you’re learning from previous projects.


3. Can I upload/attach my formal evaluations?

Unfortunately we can’t support adding entire documents to your memory – however, if you wanted to attach a PDF or another document, why not upload to a document sharing site such as issuu or scribd and then insert a hyperlink into your entry? Alternatively, if the document is available on your own site, simply link to it.


4. Can I upload photos or video?

Again, unfortunately not (as this would make the memory entry form too complex!) but please feel free to link to youtube/vimeo videos – just add the video link to your entry and it should automatically embed. To share photos of your event/project, please do add them to our Science in Society photo pool on Flickr


5. How can I change my profile picture?

Your profile picture is connected to a Gravatar account – if you’re already a WordPress user, it should have imported your profile picture from your existing account. If not, go to Gravatar (the link is under your profile picture space) and follow the simple instructions.


6. Can I go back and edit my entries?

Yes! Simply log in and click on ‘My Memories’ – you can edit your memories from there.


7. Help! I’ve forgotten my username and/or password!

No problem – just email us at sis [at] britishscienceassociation.org and we’ll be happy to help or use the ‘forgotten username or password’ link on the log-in page.


8. How long should an entry be?

As long as you like – the more detail, the better! But remember, this isn’t the place for formal evaluations (but feel free to link to these) so please try and keep it short(ish) and snappy. As a guideline, the entries shouldn’t take longer than 30 minutes to write.


9. Can you delete entries?

We hope that you won’t have to but if editing won’t do the job and you’d just prefer for it to be removed entirely, just email us and we’ll take it down for you.


10. How do the widgets work?

The widgets allow you to add your collective memory profile to your own website – the embed code lets you attach it to your blog/website (like embedding a youtube clip) and show off your entries!


11. How long should a project run for before I contribute it to the Collective Memory?

As long as you like – you don’t have to wait until you have finished or evaluated a project to add it. If you’re learning things that would be useful to other users, go ahead and create the entry. You can always go back and edit the entry as you go along.

If it’s a long-running project, we suggest creating a new entry for each ‘cycle’ of the project (e.g. National Science and Engineering Week 2010). Or, alternatively, create a new entry for each time the project is evaluated.


12. What if this project is a collaboration?

If you are contributing this project as part of a group project, we strongly recommend that you let your partners know that you are posting an entry here and encourage them to sign off your entry before posting (but don’t worry as you can go back and edit entries). We would strongly advise that you mention your partners at some point within the entry but why not encourage them to post an entry from their point of view? We also strongly recommend that you mention who funded the project.


13. Why do I need a log in?

Having a log in enables you to edit and manage your entries and interact more fully with other users.